Tag Archives: Time Management Training
We all complain about the never ending deluge of emails, but we all continue to live in the INBOX. In order for you to get back some control of your day and stop “Reacting” to every email that arrives in your inbox, you need to start using your calendar screen in your groupware system ( Outlook, Lotus Notes, Groupwise) as your default screen.
This screen allows you to see your time available, if set up correctly you can also see the tasks you planned to do and your capacity to deliver work or not.
Always start your system up in your calendar screen.
These may seem like very simple methods, but our clients are often surprised at just how effective this simple technique is in helping to cut out interruptions throughout the day. A solid and robust attitude to your inbox, if practiced diligently can help gain back control of your day.
For more information regarding Time Management Training courses , how to get back in control of your day and save over 1 hour per day, in Dublin and Ireland, or our internationally successful training programmes “Working Smart with Microsoft Outlook” , Working Smart with Lotus Notes , Working Smart with IPAD or Working Smart with Blackberry , contact us for further details and dated of the next course. These courses are specifically designed to help you get the most from your technology and have been refined and improved over the years through our own experience as well as feedback from the thousands of busy managers and executives who have attended our training throughout the world.
Call Priority Management Training Ireland on 00353 1 835 9946
Is multitasking good from a time management point of view?
A de facto requirement of management today is the ability to multitask. However, is this a productive means of operating? A 2009 Stanford study revealed that the effects of chronic multitasking is highly detrimental to the ability to multitask and consequently had a negative effect on a persons effectiveness and overall time management.
The study involved 262 college students who were asked to perform experiments which required switching among tasks, filtering irrelevant information and using working memory. It was expected that those who were used to multitasking would outperform those new to the technique.
The results were astonishing. Not only were the confessed multitaskers worse a all the (3) experiments, particularly considering that only one of these experiments truly involved multitasking which gave strong indicators that frequent multitaskers actually use their brain less efficiently.
Detrimental to Time Management
In a 2010 French study, neuroscientists at Inserm showed that when more than one task is performed by an individual, that the tasks are split between the two halves of the brain, thus suggesting that the most number of tasks which should be performed at any one time is two.
A suggestion from the authors of the Stanford study is that multitasking be avoided and replaced with dedicated time slots for each task. Allocation of 20 minutes for example to complete a task before moving onto the next proves to be much more effective and productive.
The time allocation must also be appropriate to the task. Many studies have shown that for complex problem solving, there is an initial period of familiarisation with the many variables and their effects is required before quality solutions to those problems maybe developed. Interruptions, such as e-mail notifications or phone calls disrupt this focus and concentration resulting in a lack of focus and consequential poor performance in decision making.
Priority Management provide a range of time management training courses which address major as well as minor issues which are a major cause of both time loss and ineffectual operation.
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